Oklahoma Home Care Administrator Preparedness and Assessment Program (OHCAPA) – Certification Renewal
Understanding OHCAPA Certification Renewal in Oklahoma
Renewing your Oklahoma Home Care Administrator certification is a critical responsibility for every administrator operating in the state. Training providers such as MedNoc Training College support administrators throughout Oklahoma by offering OHCAPA training, CEU courses, and renewal guidance to help ensure continued compliance. Staying compliant ensures you may legally serve in the administrator role and continue overseeing home care agencies without interruption. Below is a complete, easy-to-understand guide to the OHCAPA certification renewal process.
When does an Oklahoma Home Care Administrator certification expire?
Every Oklahoma Home Care Administrator certification expires annually on July 31, regardless of the original issuance date. Renewal is the sole responsibility of the individual certificate holder, even if training or CEUs were completed through MedNoc Training College or another provider.
Who is responsible for renewing OHCAPA certification?
The individual Home Care Administrator is fully responsible for completing the renewal process accurately and on time. While MedNoc Training College provides education, CEUs, and compliance support, renewal submission rests with the administrator.
What is required to renew an active OHCAPA certification?
To renew an active OHCAPA certification, the Home Care Administrator must:
- Submit a renewal application to the Oklahoma State Department of Health.
- Pay the required $55 renewal fee.
- Complete and document 12 clock hours of Continuing Education Units (CEUs) during the renewal period (many administrators complete these through MedNoc Training College CEU courses)
- Disclose any felony convictions since the previous certification or renewal.
Are Continuing Education Units (CEUs) required for the first renewal?
No. Continuing education is not required for the first renewal following initial OHCAPA certification, even if the original training was completed at MedNoc Training College.
How many CEU hours are required after the first renewal cycle?
After the first renewal, administrators must complete 12 clock hours of CEUs each year to maintain an active certification. MedNoc Training College offers OHCAPA-aligned CEU options to meet this annual requirement.
When must CEUs be completed for renewal?
The required 12 clock hours of CEUs must be completed by July 31 of the renewal year.
Are there limits on online or self-paced CEUs?
Yes. No more than 6 clock hours may be completed through home-study or self-paced education formats, including online CEUs offered through MedNoc Training College.
What documentation is required to verify CEU completion?
Administrators must retain certificates of completion, course agendas, or official transcripts showing clock hours attended. MedNoc Training College provides CEU documentation suitable for audits and regulatory review.
What happens if CEU requirements are not met by the renewal deadline?
Failure to meet CEU requirements by the renewal deadline may lead to suspension or revocation of the Home Care Administrator certification.
What happens if I miss the July 31 renewal deadline?
Late fees apply if renewal is not completed by July 31:
- August 31 – September 30: Additional $25 late fee
- October 1 – October 31: Additional $50 late fee
What happens if I do not renew by October 31?
Failure to renew by October 31 results in presumed non-renewal, and the individual may not function as a Home Care Administrator until all renewal requirements are fully met.
How do I reinstate my certification if it has expired for less than one year?
If the certification has been expired for less than one year, the administrator must:
• Submit a renewal application
• Provide proof of 12 CEUs completed prior to expiration, which may be earned through MedNoc Training College or another acceptable provider
How do I reinstate my certification if it has been expired for one to two years?
If the certification has been expired for 1–2 years, the administrator must:
- Submit a renewal application
- Provide proof of 12 CEUs for each expired year, up to two years
What is required if my certification has been expired for more than two years but less than five years?
The administrator must retake and pass the OHCAPA examination. Many administrators choose MedNoc Training College to prepare for and re-complete the OHCAPA requirements.
What is required if my certification has been expired for more than five years?
The administrator must:
- Complete a Department-approved preparedness program, such as OHCAPA offered by MedNoc Training College.
- Retake and pass the OHCAPA examination
Is there an option to place the OHCAPA certification on inactive status?
Yes. An administrator may request inactive status by submitting a written request before July 31 while the certification is still active.
How long can OHCAPA certification remain inactive?
Inactive status may not exceed five (5) years.
What is required to reactivate an inactive OHCAPA certification?
To reactivate inactive status, the administrator must submit:
• A renewal application
• A prorated renewal fee
• Proof of 12 CEUs completed after August 1, which may be completed through MedNoc Training College CEU programs
What happens if inactive status exceeds five years?
If inactive status exceeds five years, the individual must meet initial certification requirements and pass OHCAPA again.
What actions may be taken for non-compliance with renewal requirements?
The Oklahoma State Department of Health may deny renewal, suspend, or revoke certification for:
• Failure to renew on time
• Failure to complete required CEUs
• Submission of false CEU documentation
• Fraud or misrepresentation
• Ongoing non-compliance with regulatory requirements
Can I serve as a Home Care Administrator if my certification is expired or inactive?
No. A Home Care Administrator may not operate or serve in the administrator role if the certification is expired, inactive without proper reinstatement, or under suspension.
Why does Oklahoma require annual OHCAPA renewal?
Annual OHCAPA renewal ensures Home Care Administrators remain legally compliant, informed of regulatory updates, competent in administrative oversight, and prepared for surveys and enforcement actions that protect client safety and agency integrity. Training institutions such as MedNoc Training College play a key role in supporting administrators through education, CEUs, and ongoing compliance preparation.